Required Qualifications and Skills

• Master's Degree in Management or relative studies
• At least 5 years of working experience in logistic and transportation and/or relative industry
• Learner and Research Skills
• Team Player Skills
• Strong written and verbal communication
• Mentorship shills
• Efficient Customer handling and professionalism
• Strong knowledge of the Shipping industry, Shipping terms and conditions
• Problem Solver; Initiative; Proactive
• Willing to travel outside work station location.

Major Roles / Responsibilities

Operational Duties

• Monitor, track, and supervise ongoing operations and shipments
• Make timely compliance with the operational documentation with proper systematic follow-up for ongoing shipments
• Review ECR reports and coordinate with overseas branch offices for smooth operations and coordination
• Liaison with Kolkata/Vizag ports, Birgunj office, clearing agents, transport companies & other departments of HQ for smooth operation & timely delivery of shipments.
• Educate clients and parties in the operations completion process and delivery

Documentation

• Ensure the GHQ have well-maintained files of all shipments and related documentation
• Timely supply of documents in internal departments for payments and clearing (domestics and overseas communication)
• Verify all filings and shipments compliance in the unit
• Ensure secure and detailed database maintenance for present and future requirements
• Handling of documentation for Export shipments such as preparing B/L, manifests etc.
• Handling freight forwarding documentation as per the nature
• Monitor and supervise all the ongoing shipment in the documentation team
• Update; disseminate and retrieve information as to when required

General Duties

• Attend customers and parties for mitigating their queries
• Provide timely information to outside parties and branches and internal departments as per the progress of the shipment and timely delivery
• Coordinate with overseas agent for operations handling and support
• Collect information timely from overseas agents/branches
• Handle legal issues
• Manage team
• Other assigned duties

What we offer

• An opportunity to work with innovative minds and overseas team
• International working exposure
• Working hours from 9:00 AM to 5:30 PM for work like balance with Mon-Fri work week
• Social Security Fund
• Festival Allowance
• Different Leaves Provisions and 20 days Public Holidays
• Continuous learning and growing environments
• Office Location at Kamaladi, Kathmandu

Interested candidates can send us their updated CV and Cover Letter to hrmhq@nepalship.com with the subject line “Job Application for Documentation Officer”.

Only shortlisted candidates will be contacted for an interview.