Documentation Officer

iconNo. of Opening
Administrative / Management, Transportation, Logistics / Procurement
iconJob Level/Post
Mid- Level
iconJob Type
Full - Time
iconJob Location
iconAcademic Degree
Post Graduate / Masters in related field. , Bachelors in management
5+ years, 4+ years
iconApply Before
20 Jul, 2022

Required Qualifications and Skills

  • Master's Degree in Management or relative studies
  • At least 5 years of working experience in logistic and transportation and/or relative industry
  • Learner and Research Skills
  • Team Player Skills
  • Strong written and verbal communication
  • Mentorship shills
  • Efficient Customer handling and professionalism
  • Strong knowledge of the Shipping industry, Shipping terms and conditions
  • Problem Solver; Initiative; Proactive
  • Willing to travel outside work station location.

Major Roles / Responsibilities

Operational Duties
  • Monitor, track, and supervise ongoing operations and shipments
  • Make timely compliance with the operational documentation with proper systematic follow-up for ongoing shipments
  • Review ECR reports and coordinate with overseas branch offices for smooth operations and coordination
  • Liaison with Kolkata/Vizag ports, Birgunj office, clearing agents, transport companies & other departments of HQ for smooth operation & timely delivery of shipments.
  • Educate clients and parties in the operations completion process and delivery
  • Ensure the GHQ have well-maintained files of all shipments and related documentation
  • Timely supply of documents in internal departments for payments and clearing (domestics and overseas communication)
  • Verify all filings and shipments compliance in the unit
  • Ensure secure and detailed database maintenance for present and future requirements
  • Handling of documentation for Export shipments such as preparing B/L, manifests etc.
  • Handling freight forwarding documentation as per the nature
  • Monitor and supervise all the ongoing shipment in the documentation team
  • Update; disseminate and retrieve information as to when required
General Duties
  • Attend customers and parties for mitigating their queries
  • Provide timely information to outside parties and branches and internal departments as per the progress of the shipment and timely delivery
  • Coordinate with overseas agent for operations handling and support
  • Collect information timely from overseas agents/branches
  • Handle legal issues
  • Manage team
  • Other assigned duties

What we offer

  • An opportunity to work with innovative minds and overseas team
  • International working exposure
  • Working hours from 9:00 AM to 5:30 PM for work like balance with Mon-Fri work week
  • Social Security Fund
  • Festival Allowance
  • Different Leaves Provisions and 20 days Public Holidays
  • Continuous learning and growing environments
  • Office Location at Kamaladi, Kathmandu

Interested candidates can send us their updated CV and Cover Letter to with the subject line “Job Application for Documentation Officer”.

Only shortlisted candidates will be contacted for an interview.