Associate Admin Coordinator

iconNo. of Opening
Human Resource & Administration
iconJob Level/Post
iconJob Type
Full - Time
iconJob Location
iconAcademic Degree
Bachelors in Management completed or above
At least 1-year experience Administration Department
iconApply Before
2 June 2023

Required Qualifications and Skills

  • Minimum Bachelor Degree in Management and Above  
  • Minimum 1+ years of experience in Admin Department of corporate office 
  • Two-wheeler license holder is must or owning a two-wheeler is preferred
  • Good organization, time management and scheduling skills 
  • Basic bookkeeping experience, especially in accounts payable/receivable 
  • Ability to prepare stock inventory and process office bills 
  • Technical skills on basic computers and hardware  
  • Ability to meet strict deadlines and execution  
  • Working knowledge of necessary productivity tools, including Microsoft Office Suite 
  • Fluent command in written/oral English Language communication  
  • Strong interpersonal, communication, multi-tasking, problem solving, and negotiation skills 
  • Good analytical skills with ability to detect and report inconsistencies 
  • Proactive, resourceful, reliable, and solutions/result oriented 
  • Maintaining confidentiality and ethically driven  
  • Keen eye for detail 
  • Integrity and disciplined 

Major Roles / Responsibilities

Admin Responsibilities:
  • Manage office supplies stock, place orders, and manage distribution  
  • Assist the procurement process by preparing the budget, analyzing, producing procurement plan and liaison with suppliers with close relation to Finance & Accounts Unit 
  • Monitor inventory of office supplies and purchase of new material/ equipment with attention to budgetary constraints and seeking quotations from vendors for analysis 
  • Prepare regular reports on expenses – budgeting, maintain documentation, update information and report on a periodic basis. 
  • Handle daily petty cash and its settlement with Finance Unit.  
  • Distribute and store office correspondence and documents (e.g. letters, emails and packages) to/from inside and outside office location to third parties.  
  • Delivery of banking transactions in coordination with Finance Department.  
  • Arrangement of travel and accommodations at office as assigned by supervisor.  
  • Providing employee IDs, Business card and others in close relation to HRM and IT Unit  
  • Assist in on-boarding of new employees and providing amenities (corporate SIM, Work Cubical and others required materials during on-boarding) 
  • Taking care of all office utilities and facilities and involve in timely maintenance and repair. Coordinate same with branch offices. 
  • Organize and supervise other office activities (recycling, renovations, event planning etc.) and management of in-house and external events 
  • Oversee and coordinate facilities services, maintenance activities and tradespersons (e.g.  electricians); Supervise and Direct internal support staff.  
  • Handle queries of employees and address appropriately on material acquisition and distribution. 
  • Keep abreast with all organizational changes and business developments. Maintain and update company databases, social media accounts and websites as assigned by supervisor.  
  • Ensure operations adhere to policies and regulations of the company.  
  • Ensure proper system and processes in administrative tasks of the unit 
  • Research and Policy work assistance.
HRM Responsibilities:
  • Daily monitoring employee attendance in the system and keeping track of employee punctuality and discipline; Monthly reporting on Attendance and Leave  
  • Updating database of incoming applicants for recruitment processing and assisting in proper scheduling of interviews aligned to Acquisition plan 
  • Record keeping the Database of Company’s Branches and respective personnel  
  • Support in welcoming new hires / appointees in the company by scheduling orientation and departmental visits. Ensuring allotment of all prerequisites for new hires. 
  • Updating and maintaining employee details in the company records, both in physical files and in HRM Database systematically and promptly as assigned by supervisor. 
  • Communicating with employees in HR related functions as directed by the supervisor. 
  • Record keeping of departmental notices and company circulars, and other outgoing letters from the department in systematic manner. 
  • Assist to employees for insurance claims, Leave Applications, KYC updates and other HR processes 
  • Assist in the development of departmental processes and system 
  • Assistance in other administrative duties relative from the unit.  
  • Ensuring healthy and safe environment in office premise and implementation of H&S plans from the department.  
  • Providing administrative guidance and support to employees and concerned third parties.
  • Active involvement to organize different official events.  
  • Other assigned tasks and duties by the supervisor.

Interested candidates can send us their updated CV and Cover Letter to with the subject line “Job Application for Associate Admin Coordinator”.

Only shortlisted candidates will be contacted for an interview.